It doesn’t matter if you are hosting a business dinner or simply bringing together family for a reunion, picking the right place to hold the event will be one of the most important decisions you will make. The location can lead to the date, catering options, the number of people who can be there, and other factors.
But picking a venue doesn’t need to be a pressure-filled task, and there’s plenty of ways to make sure that you can pick a place with confidence. Here are a few tips to follow.
The early booker gets the venue, and picking the right event center in Twin Cities or someplace else follows this rule. Once you know how much will be spent on a venue, the number of people coming to the event, and how much space you need you can start picking.
Having your perfect venue picked out early can really reduce the stress on your shoulders, and allow the guests to know where they are going. So, try to get as much information as you can and then make sure to book the venue early. Booking the place 3-6 months before you need it might seem excessive, but it’s better than struggling to find a place a few weeks before the event.
Look for Location, Location, Location
Depending on where your guests are coming from, this could be a factor. If the event is a local one, then keep in mind the travel times of your guests, and try to pick an event location that is in a central location. You might even pick your home. If guests are driving or flying in, then make sure to take those times and costs into consideration.
Send out apps or driving directions to all guests beforehand, and have a plan in place in case someone gets lost or turned around. If you find a place with ample parking, then make sure there are enough spots for the guests or have some backup plan.
Look at the Amenities
The things you’ll need depend on the nature of the event, but if you can find a venue that has a kitchen, tables, and chairs, or a setup crew then you are golden. If the services aren’t available then you’ll have to provide your own, which could cost some extra time and money.
You’ll also want to take a look at the layout of the event, either by getting a floor plan or by walking through the layout once to make sure everything is in its place. For example, if your event has presentations or performances, then you’ll want to make sure that the stage can be easily seen and accessed.
Remember to Have Fun
Picking an event venue can be a bit stressful if you are trying to cross off all the boxes, but if you embrace the process as a scavenger hunt, it can take the stress off and help you have fun. If you are excited about the venue, then your guests will be too.